Groupe SOCODA SA
SIRET: 54206601400037 – reference trade and companies register of Paris: 542066014
Address: 35 Bd de Sébastopol, 75001 Paris
Phone: 01 44 83 67 89
Site Manager Identity: Sonia ZAIDI
Privacy Policy and Information on the Use of Your Personal Data
Following the entry into force of the European GDPR legislation, our company transparently informs you about the use of your personal data.
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1. Data of Distributors Adhering to the SOCODA Group
Files and data on distributors are collected and recorded by the SOCODA Group, which is the data controller. The purpose of this collection and storage of personal information (name, first name, professional phone, professional email, job functions…) is to manage member relationships and the operation of the Central Office.
| Purpose / Documents | Authorized Recipient | Maximum Retention Period |
|---|---|---|
| Information sheet | Accounting | 5 years after the end of the contractual relationship |
| Membership contract | Accounting, Management | 5 years after the end of the contractual relationship |
| Listing of distributors and their contacts | All SOCODA employees dealing with members | 5 years after the end of the contractual relationship |
| Attendance sheets and proxies. Manager’s or board of directors’ report. Auditor’s report. | Management and staff in charge of administrative and legal management | 5 years after the end of the contractual relationship |
We inform that information regarding the contacts at our distributors may be shared with all our distributors and may be published in our informative and commercial communications (web, print, mail, etc.). We also note that our distributors may receive our informative and commercial communications by email, mail, and phone. You can notify us by email at dpo@socoda.com if you no longer wish to receive our communications. The legal basis for the use and processing of personal data by the SOCODA Group may be based on:
- The consent of the concerned contact;
- The execution of the membership contract;
- The legal obligation related to applicable business law;
- Our legitimate interest as a central purchasing office.
2. Supplier Data
Files and data on suppliers are collected and recorded by the SOCODA Group, which is the data controller. The purpose of this collection and storage of personal information (name, first name, professional phone, professional email, job functions…) is to manage supplier relationships and the operation of the Central Office.
| Purpose / Documents | Authorized Recipient | Maximum Retention Period |
| Information sheet | Accounting, Market Manager | 5 years after the end of the contractual relationship |
| Reference contract | Accounting, Management, Market Manager | 5 years after the end of the contractual relationship |
| Listing of suppliers and their contacts | All SOCODA employees dealing with suppliers | 5 years after the end of the contractual relationship |
We inform that information regarding the contacts at our suppliers may be shared with all our distributors and may be published in our informative and commercial communications (web, print, mail, etc.). We also note that our distributors may receive our informative and commercial communications by email, mail, and phone. You can notify us by email at dpo@socoda.com if you no longer wish to receive our communications. The legal basis for the use and processing of personal data by the SOCODA Group may be based on:
- The consent of the concerned contact;
- The execution of the reference contract;
- The legal obligation related to applicable commercial law;
- Our legitimate interest as a central purchasing office.
3. Partner Contact Directory
A contact directory system (any interlocutor in relation with the Central Office) has been implemented by the SOCODA Group, which is the data controller. The purpose of this recording, which contains personal data (name, first name, job function, phone, email…), is the management of partner relationships. Only Management and SOCODA staff concerned are authorized to access the communicated or recorded data. We inform our partners that we may enrich our data with public information. The data retention period is set at 5 years after inactivity. The legal basis for the use and processing of personal data is based on the consent of the concerned contacts or our legitimate interest as a central purchasing office. We inform that our B2B and institutional partners may receive our newsletters by email or mail. You can notify us by email at dpo@socoda.com if you no longer wish to receive our newsletters.
4. Newsletter, Invitation, and Attendance Data at Events
A newsletter, invitation, and attendance tracking system at events may be implemented by the SOCODA Group, which is the data controller. The purpose of this recording, which contains personal data (name, first name, job function, phone, email…), is the organizational and promotional management of events. Only Management and staff concerned with the event are authorized to access the communicated or recorded data. We inform that we may enrich our data with public information. The data retention period is set at 3 years after inactivity. The legal basis for the use and processing of personal data is based on the consent of the concerned contacts or our legitimate interest as a central purchasing office.
5. Job Offer Publication
As part of job offer publication, personal data on the recruitment manager may be collected by the SOCODA Group (which is the data controller) for the purpose of job advertisement management and publication. This information may be publicly shared. The maximum data retention period is set by the ad issuer, who specifies to the SOCODA Group the end of the publication. The legal basis for the use and processing of your personal data is based on the consent of the recruiter.
6. Your Rights
Under European laws and the law of January 6, 1978 (relating to computing, files, and freedoms), you have the rights to access, rectify, limit, transfer, and delete your personal data, as well as the right to object to their processing for legitimate reasons. You can exercise all these rights by email at dpo@socoda.com or by postal mail addressed to Groupe SOCODA – 35 Bd de Sébastopol, 75001 Paris. Furthermore, you have the right to withdraw your consent at any time and to file a complaint with the Commission Nationale de l’Informatique et des Libertés (CNIL), particularly through its website www.cnil.fr.
7. Membership Request and Inquiry Request
Data and information about potential distributors or suppliers are recorded by the SOCODA Group, which is the data controller. The purpose of this collection of information concerning individuals or contacts of potential client companies (civil status, professional function, address, etc.) is the management of potential member relationships and pre-contractual relationship management.
Only staff in relation with potential distributors are authorized to access the communicated or recorded data. The maximum data retention period is set at 3 years after inactivity of the relationship. The legal basis for the use and processing of personal data may be based on the consent of the concerned contacts or our legitimate interest as a central purchasing office. We note that, in rare cases, we may enrich our potential member data with public information (e.g., from the trade register). Non-commercial inquiries will be retained for a maximum of 6 months.